I. Introduction
We take your privacy very seriously and are committed to ensuring your personal information is protected. Therefore, we would like to provide comprehensive information on how we handle your data, in particular we would like to inform you about the type of data we collect when you visit and/or use our website and on how we use this data.
If we have received personal information from you through other communication channels (e.g., by e-mail, in person, by telephone, etc), the following Privacy Policy applies as well.
We work to ensure that we comply with the Privacy Act 1988 (Cth) (Privacy Act), and any other applicable privacy laws. This policy outlines our obligations to you in respect of how we manage your personal information, which is information that identifies an individual. By ‘website’, we mean [www.portlattawindfarm.com.au] for the Port Latta Windfarm project, which is operated for Oz Green Energy I Pty Ltd.
Given that our website and the technologies on which it is built, as well as our business processes, are subject to continuous development, the Privacy Policy may change. All future changes will be published on this website. We recommend that you check this page regularly and each time you visit this website.
II. Name and contact details of the data collecting company
This is the privacy policy for Aquila Clean Energy Australia Pty Ltd and its affiliates in Australia (referred to as “we”, “us” or “our” as applicable). For privacy related concerns, we can be reached as follows:
Aquila Clean Energy Australia Pty Ltd
Level 18
1 Nicholson St
East Melbourne 3002
Victoria Australia
privacy-aq-group@aquila-capital.com
III. Collection, use and sharing: why and how we collect personal information
1. Collection of personal information in the context of informational use of our website
a. Description and scope of data collection
If you only use our website for informational purposes and have not consented to the setting and use of any optional cookies, we do not collect any personal information aside from the data transmitted by your browser via basic cookies that are stored on your end device which are necessary to enable you to visit and functionally use the website.
That data is:
- Date and time of your request
- Duration of your visit
- Time zone difference compared to Greenwich Mean Time (GMT)
- Content of the request (specific page)
- Access status / HTTP status code
- Website & provider from/by which the request is made
- Browser
- Operating system
- Language and version of the browser software
- IP-address.
In addition to the aforementioned data, additional data may be collected and processed if you consent to the storage of optional cookies on your computer and processing of such data when you visit and use our website. For more details on the processing of data via cookies, see III. Clause 3 of this Privacy Policy.
b. Processing of personal data
The processing of personal data is carried out in accordance with the Privacy Act and the Australian Privacy Principles (APPs). Your data will be processed for the purposes for which they were collected or for a second purpose if one of the exceptions of APP 6 applies.
c. Purpose of data collection
We store data related to the end device in order to create use statistics, for example, or to identify and trace unauthorised attempts to access our web servers. We only create profiles regarding the use of our website in anonymised form and only to improve user navigation and optimise our products and services. We do not create or process behaviour profiles relating to a specific person from the aforementioned information.
The data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected. In the case of the collection of data for the provision of the website, this is the case when the respective session has ended.
d. Data recipients
For the construction of the website, we cooperate with the service provider Kuubiik Pte Ltd. This service provider has access to all data on our servers including the data described under III.1.a. The service provider is based in Singapore and the data is hosted by a third-party provider in Australia.
2. Collection of personal information during the use of our website features
a. Contact Form / Subscription Form
Personal information may be collected directly from you from your interaction with us through our online contact form or when subscribing to online newsletter subscriptions. In some cases, we may collect your information indirectly, for example, if another person includes your information when completing our online forms. If you attend one of our events, we may also take audio or visual recordings which identify you.
b. Purpose of data collection
When you email us or contact us using our contact form, we collect your personal information (this may include e-mail address, residential address, name and phone number, if provided) for the following purposes:
- communicating, engaging with and consulting with you about the project including responding to your enquiry or complaint;
- providing updates in relation to the project; and
- any other purposes which we notify you of at the time of collection or where you would reasonably expect us to use the information
If you choose not to provide us with your personal information, we may not be able to respond to your enquiry or complaint or effectively manage our relationship with you.
c. Processing of personal data
The processing of personal data is carried out in accordance with the Privacy Act and the Australian Privacy Principles (APPs). Your data will be processed for the purposes for which they were collected or for a second purpose if one of the exceptions of APP 6 applies.
d. Vimeo
Our website may use plugins from Vimeo to integrate and display video content. If so, the provider of the video portal is Vimeo Inc. (USA). When calling a page with an integrated Vimeo plugin, a connection to the servers of Vimeo is established and Vimeo may set its own cookies. This will tell Vimeo which of our pages you have accessed. Vimeo will know your IP address even if you are not logged in to the video portal or do not have an account there. The information collected by Vimeo is transmitted to servers of the video portal in the USA.
Vimeo can assign your surfing behaviour directly to your personal profile. You can prevent this by logging out beforehand.
When using the service, a transfer of your data to the USA cannot be ruled out. Details on the handling of user data can be found in Vimeo’s data protection declaration at: https://vimeo.com/privacy. Your data is processed on the basis of your consent. Your consent is controlled via our consent management and can be revoked at any time.
e. Data recipients
We may use and disclose your personal information for our legitimate business purposes, including for the purposes set out above in relation to our collection of personal information.
Your personal information may be used by and disclosed to our internal divisions, business units, departments, related entities or affiliates, and in addition:
- consultants or contractors who are required to use it in the course of performing their duties including to assist to your query or complaint;
- third parties that administer our business or provide services in connection with our business or project including the delivery of communications to the community on our behalf (including on social media) for example, IT service providers who provide or manage our stakeholder relationship management databases, email campaigns and e-newsletter services.
In addition, personal information may be disclosed outside of our entity:
- to comply with legal or regulatory obligations, such as those imposed by regulators, arising under anti-money laundering or anti-terrorism financing laws, or reasonably arising in connection with legal proceedings;
- for the prevention and mitigation of fraud and other financial crime.
We do not share your personal information except in accordance with this privacy policy or as permitted by the Privacy Act or other applicable privacy laws.
3. Cookies
We need certain information to enable us to design our websites based on user needs. To collect this information, we also use cookies. Cookies are meant to facilitate the use of the internet and communication. Cookies are stored on your PC or another end device to anonymously identify the device and to support the application when you return to our websites.
If you want to, you can restrict the storage of cookies in general through your web browser or you can decide if you want to be asked if a cookie should be stored or not. However, if you do not accept cookies some pages may not be displayed correctly anymore.
We use cookies on our website to store the following parameters, for example:
- Language and country
- Browser settings and installed plug-ins
- Data on the use of our website.
This website uses the following cookies:
- Transient cookies (temporary use)
- Persistent cookies (use for a limited time)
Transient cookies are deleted automatically when you close your browser. They specifically include session cookies. Session cookies store a “session ID” which allows to allocate various requests from your browser to a joint session. This allows the website to recognize your computer when you return to the website. Session cookies are deleted when you log out or close your browser.
Persistent cookies are deleted automatically after a specified period which may vary depending on the type of the cookie. You can delete the cookies at any time in the security settings of your browser.
The user data collected in this way is pseudonymised by technical precautions. Therefore, it is no longer possible to assign the data to the calling user. The data will not be stored together with other personal data of the users. More information on how cookies work can be found on the following website: http://www.allaboutcookies.org.
4. Overseas recipients
Some of your personal information may be disclosed to recipients outside Australia:
- Vimeo may gain access to your personal information, in particular your IP address. Vimeo is based in the USA.
- Kuubiik Pte Ltd, a service provider from Singapore, receives access to data as described under III 1d
- Aquila Clean Energy APAC Pte Ltd, one of our affiliates may receive access to your personal information. Aquila Clean Energy APAC Pte Ltd is based in Singapore.
Where this occurs, we take steps to protect personal information against misuse or loss and to comply with local law in respect of the transfer of your data from one jurisdiction to another.
5. Accessing, updating and correcting your information
You can contact us for any privacy related concerns at:
Aquila Clean Energy Australia Pty Ltd
Level 18
1 Nicholson St
East Melbourne 3002
Victoria Australia
privacy-aq-group@aquila-capital.com
and ask to view your personal information. If your personal information isn’t correct or needs updating, let us know straight away.
6. Storing Personal Information
We endeavour to take reasonable steps to protect your personal information from misuse, interference and loss and from unauthorised access, modification or disclosure. We also endeavour to take reasonable steps to destroy or de-identify personal information that we no longer require.
We maintain physical security over paper and electronic data stores, including through the use of locks and security systems at our premises. We also maintain computer and network security such as firewalls to protect your personal information and to control access to our computer systems.
We secure communications between your browser and this website with encryption technology wherever possible. We also encourage you to exercise care in sending personal information via the internet.
7. Third Party Websites
Our website may contain links to other websites which are not owned, controlled, operated or managed by us (“Third Party Websites”). Please note that we are not responsible for the privacy practices of such Third Party Websites.
This Privacy Policy does not apply to such Third Party Websites and we encourage you to read carefully the privacy statements of each of the Third Party Websites that you visit.
8. Making a privacy complaint
If you have a concern or complaint about how we have handled your personal information let us know and we will try to fix it. Any privacy complaints should be directed to:
Aquila Clean Energy Australia Pty Ltd
Level 18
1 Nicholson St
East Melbourne 3002
Victoria Australia
privacy-aq-group@aquila-capital.com
We will respond to that complaint within 7 days of receipt and will take all reasonable steps to make a decision as to the complaint within 30 days of receipt of the complaint. In the event that you are not satisfied with the resolution provided, then you can make a complaint to the Information Commissioner on the OAIC website at www.oaic.gov.au